Welcome to the Abilities International Accessibility Conference Speaker Guide! To ensure a smooth experience for you and our attendees, please review the following technical and logistical details for the upcoming conference...

📅 Session Date & Time

It is vital to confirm your session timing and location. Please check the interactive agenda here

  • Can’t see the interactive agenda? Please download the PDF version available on the same page for a simplified view.
  • Spot an error? If your name, title, or session time looks incorrect on the website or app, please contact us immediately.
  • Venue Map: We will be adding a map to the website and the app very soon to help you navigate the space.

 

 ✈️ Travel & Accomodation 🏨

Venue: New Jersey Convention & Expo Center, 97 Sunfield Ave, Edison, NJ, 08837

Hotel: We have secured discounted rates at hotels nearby the conference venue. If you are not presenting on behalf of CTF or ISS, please visit the hotel portal to book rooms with a 20% discount.


🎫 Speaker Registration

You are already registered! You will receive an email from This email address is being protected from spambots. You need JavaScript enabled to view it. containing your complimentary barcode and Badge ID. You will need these to check in on-site and to log into the conference app.

If you have not received this by April 5th please get in touch with Florie.

N.B. Platform presenters are still required to purchase a ticket, please get in touch with This email address is being protected from spambots. You need JavaScript enabled to view it. for a ticket code for this.


📍 On-The-Day Logistics

  • Conference Dates: April 30 - May 1, 2026
  • Registration: Opens 7:30AM
  • Speaker Ready Room: Location TBC. Use this space to prep, test your tech, or take a quiet moment before your talk. There will be coffee and refreshments available here throughout the day if you need a refresh.
  • Arrival: Please arrive at your designated session room 10-15 minutes before your start time.
  • On-Site Emergency Contact: Florie Craddock (Conference Producer)
    • Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
    • WhatsApp/Mobile: +44 7429977963 
  • Dress Code: The conference dress code is business casual. We encourage presenters to dress comfortably while maintaining a professional appearance.
  • Time Keeping: Each session is scheduled for 1 hour. To ensure the day stays on track, please begin your presentation promptly at the scheduled start time (or within 5 minutes at the latest). This ensures our guests can reach their next meetings or sessions on time and receive their full CEU credits without disruption. We appreciate you wrapping up within your allotted window to help us keep the event running smoothly!


📝 Presenter Code of Ethics Form

All presenters are required to complete this form in order to present. This form is different from any that has previously been sent out, so please ensure to complete this new one.


🖥️ Slide & Technical Requirements

If you are the lead presenter for your session with responsibility for delivering a slide show, please email Florie (This email address is being protected from spambots. You need JavaScript enabled to view it.) with your slides no later than April 16th.

Please use this template for your slides to ensure compatibility with our onsite AV team and branding: Download Template Here

We understand you may prefer to bring your own laptop with your slides on, however we require your slides in advance as a backup option in case of technology mishaps.

To ensure compatibility with our onsite AV team, slides should be:

  • 16:9 format
  • 1080p or 1080i resolution
  • Preferably in PowerPoint format

If you are not comfortable sharing your slides with conference attendees after the event, please let Florie know.

📣 Promotion & Social Media

As this is our launch event, your voice is our greatest asset. We rely on our partners and speakers to help spread the word!

  • Marketing Assets: Download your personalised graphic here; find more marketing materials and logos here.
  • Social Media: Please tag the Abilities International Accessibility Conference on LinkedIn and Instagram.
  • The Power of Influence: The support of our partners and speakers who have connections and influence in the industry can help spread the word and make this a stand-out event. If you 're able to share your involvement through word-of-mouth or any kind of social engagement, we truly appreciate the support!

 

✅ CEUs

If your session has CEUs that is approved via RESNA, iNRRTS or the Abilities Conference itself, there will be a slide automatically displayed at the end of your session with a Check Out Code and CEU Instructions for downloading the certificate. You do not need to add this slide to the end of the presentation yourself unless asked to do so.

Please make sure you read the Check Out code out loud at the end of your session so everyone can access it.

CEU Platform Instructions are as follows:

  1. Log in to the conference app (see below).
  2. Find attended CEU Session on the Program (filter sessions by professional discipline to find classes with CEUs).
  3. Select the session then select the red box by 'Check Out' to enter Check Out Code shared at the end of the session.
  4. Login to the CEU Portal at https://events.tpni.com/GcmMaintenance/Abilities/Html_Files/30007943/CEU.html 
    • You can do this on a laptop, on a phone browser or on the Conference App in the CEU Portal button on the Home Page.
    • Once you log in to the portal you will see the sessions you have checked out of.

  5. Complete the short presenter evaluation and course assessment.

  6. Download the certificate (ideally on a laptop browser).

 Please direct any questions around this to Florie at This email address is being protected from spambots. You need JavaScript enabled to view it..

Note on Room Layout: Rooms are set in Classroom Style with a projector. If you require a different layout and have not shared this, please inform Florie immediately so arrangements can be made.


📱 The Conference App

We use the TPNI Events app to manage the schedule and networking. Please follow these steps:

  1. Download: Install "TPNI Events" from the Apple App Store or Google Play Store.
  2. Event Code: Enter the code abilities (no space after word).
  3. Choose Event: Select the relevant conference location.
  4. Login: Use your Last Name and Badge ID (found on confirmation email).
  5. Explore: Browse the agenda, speakers, and exhibitor info.
  6. Book Sessions: Select the sessions you wish to attend (please do not select your own). Some sessions have limited capacity, so we recommend booking early!


♿ Special Accommodations

If you haven't already, please inform us of any accessibility requirements needed on the day, such as captioning, interpreting services, ramps, or other accommodations.

 

Any other questions, please let us know. If not, we look forward to seeing you in New York!